Electronic mail, or email for short, is an online message delivery system. It delivers private messages to individuals and groups. These messages are delivered to the recipient’s email inbox, usually within seconds. You can attach files to email messages and even put images within the message body.
E-Mail Address
Each user of email is assigned a unique name for his email account. This name is known as E-mail address. Different users can send and receive messages according to the e-mail address.
E-mail Message Components
E-mail message comprises of different components: E-mail Header, Greeting, Text, and Signature.
E-mail Header
The first five lines of an E-mail message is called E-mail header. The header part comprises of following fields:
- From
- Date
- To
- Subject
- CC
- BCC
From
The From field indicates the sender’s address i.e. who sent the e-mail.
Date
The Date field indicates the date when the e-mail was sent.
To
The To field indicates the recipient’s address i.e. to whom the e-mail is sent.
Subject
The Subject field indicates the purpose of e-mail. It should be precise and to the point.
CC
CC stands for Carbon copy. It includes those recipient addresses whom we want to keep informed but not exactly the intended recipient.
BCC
BCC stands for Black Carbon Copy. It is used when we do not want one or more of the recipients to know that someone else was copied on the message.
Greeting
Greeting is the opening of the actual message. Eg. Hi Sir or Hi Guys etc.
Text
It represents the actual content of the message.
Signature
This is the final part of an e-mail message. It includes Name of Sender, Address, and Contact Number.
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